Last updated February 13, 2023.

Where will the competition take place?

Competitions will take place on the Upper Concourse at the Kentucky International Convention Center (KICC) located at 221 S 4th St, Louisville, Kentucky 40202.

What does an All Events Registration include?

Registration includes an All Events Pass (AEP) to the State of the Organization, Harmony Classic, Quartet Semifinals, Chorus Semifinals, Quartet Finals, Chorus Finals, Harmony Boutique, and all Education Classes.

Your name badge will serve as your AEP for the week. Badges will be held on-site for pick up at Will Call for individual registrations and the primary contact of group registrations.

When does registration close?

Registrations can be purchased until September 15, 2023. After this date, registrations can be purchased on-site at the event.

Can I purchase a registration on-site?

Yes! All Event Passes and Single Event Passes will be available for purchase on-site.

How can I purchase an AEP for the 2023 International Convention & Competition?

Individuals

Sweet Adelines Members can register online OR download the registration form and send it via mail or fax (see address and number below).

Non-members must download and send the registration form via mail or fax. Online registration is not available to non-members. Your mailed registration form must include your full payment (via credit card or check) AND the EVENT RELEASE OF CLAIMS section must be signed. Incomplete registration forms will not be processed.

Groups

Groups belonging to the same chorus may register online OR download the registration form and send it via mail or fax.

Groups with non-Sweet Adelines members and/or members from different Sweet Adelines choruses can register by mail or fax ONLY.

Group registrations must include:

1. Registration Form* including the required signature for each individual on section 5 of the form. (This is the EVENT RELEASE OF CLAIMS for groups of less than 10.)
2. Full payment for the entire group.

*Groups of 10 or more do not need to complete section 5 of the Registration Form. Instead, they must include the Member Group Registration Spreadsheet AND/OR the Non-Member Group Registration Spreadsheet (the spreadsheet serves as the EVENT RELEASE OF CLAIMS. Each person in your group — including the primary contact — must sign by their name.)

Mail Registrations To:

Sweet Adelines International
Attn: Events Department
9110 S Toledo Ave.
Tulsa, OK 74137

OR

Fax Registrations To:
1.918.388.8038
(Credit Card Payments Only)

*For security purposes, registrations are not accepted via email.

How do I add to a registration?

To add to a group registration, the mailing contact and group/chorus name must be the same as listed on the previously submitted group registration.

To add 10 or fewer additional registrations, please mail/fax payment and the following to international headquarters:

• Registration Form
• Full payment for the additional registration group.

To add more than 10 additional registrations, please mail/fax payment and the following to international headquarters:

• A NEW Member Group Registration Spreadsheet AND/OR the Non-Member Group Registration Spreadsheet
• Registration Form
• Full payment for the additional registration group.

Is each attendee required to sign the release of claims?

Yes. If your guests live out of town and are not able to sign the sheet you turn in, please have them agree to the release of claims by phone or email and write their initials in the signature space on the spreadsheet.

Can I transfer my AEP to someone else?

Yes! Registration substitutions (transfers) will be available until July 31, 2023. After this date, attendees can only cancel (following the refund policy) and purchase a new registration. To transfer a registration before July 31, 2023, please contact the Events Department at events@sweetadelines.com.

A registration substitution means that the original registration in our database gets transferred to the new attendee in their name rather than canceled. No registration funds will be refunded from headquarters. The exchange of registration funds will need to be handled between the two attendees. Any registrations that are canceled will follow the refund policy below.

What is the registration refund policy?

Refunds of 50% of the registration cost may be granted on a case-by-case basis until July 31, 2023. No refunds will be granted after this date.

Will there be reserved seating during the contests?

Seating for all contests will be general admission with VIP seating honored from Wednesday through Saturday. Attendees eligible for VIP seating will be notified a few months prior to the event.

When will Single Event Registrations go on sale?

Single Event Passes will be available for purchase on-site beginning on Monday, October 30, 2023.

Single Event Prices are as follows (All prices in USD):

Harmony Classic -Tuesday, October 31: $80

Quartet Semifinals - Wednesday, November 1: $80

Chorus Semifinals - Thursday, November 2: $80

Quartet Finals - Friday, November 3: $85

Chorus Finals - Saturday, November 4: $85

Youth Single Event (25 Years Old or Younger): $40 per event

How do I get tickets to the Coronet Club Show?

The Coronet Club Show is a separately priced event. You can find more information at: www.coronetclub.org.

Will the webcast be available this year?

Yes! More information regarding the webcast will be available closer to the convention date.

What are the health and safety protocols for this year’s event?

Sweet Adelines International has adopted a “Stay Well” policy for this year’s convention and competition, which includes the stipulation that if you feel sick or are experiencing COVID or flu-like symptoms prior to traveling to or while on-site in Louisville, you will reconsider your participation at the event in an effort to keep our singers, family, and friends as safe as possible.

The city of Louisville does not have any mandates at this time, and the Center for Disease Control has released guidance regarding COVID-19 Community Levels. As a result, masks will not be mandated in indoor settings, including the Kentucky International Convention Center (KICC) and the Sweet Adelines International official hotels.

Wearing a mask at the convention and competition is a personal choice, and we ask that everyone make their choice responsibly. We also ask that participants be aware of and honor the requests of others to mask up and/or maintain physical distancing.

For anyone traveling to or from the US, we request you keep up to date on the regulations for your home country.

Additional Questions?

Contact Sweet Adelines Events Department at events@sweetadelines.com.